Accounts Payable Manager (Payable and Travel Expense)

US-CA-Seal Beach
Job ID
2017-1052
Category
Accounting/Finance/Procurement

Overview

We are looking for an experienced and enthusiastic Accounts Payable Manager to join our growing Finance team. This role will require strong accounting knowledge generally, and a deep understanding of accounts payable, employee expense report processes, corporate credit card programs, and GL coding and reporting. Additionally, comfort with using and implementing a variety of systems, including ERP LX, and strong cross-functional project management skills will be paramount. This newly created position will report to our Controller.

Responsibilities

Accounts Payable:

  • Oversee and manage the day-to-day operations of all aspects of accounts payable including ensuring accuracy in daily invoice processing by the AP team, review invoices and expense reports for proper authorization within Company's limits of authority. 
  • Manage Vendor Maintenance for new vendor setups and changes.
  • Manage AP related month-end activities, including accruals, AP reconciliations and aging reports.
  • Coordinate with other departments to ensure the accurate recording of accounts payable, expense reports and accruals.
  • Communicates and acts as a liaison with internal customers and outside vendors. 
  • Develop and document enhanced policies, procedures, processes and controls.
  • Develop, monitor and report on key department metrics, such as payment aging, accuracy and efficiency.
  • Provide direct supervision of accounts payable personnel, including time off requests, time card approvals, goal setting and performance management requirements.

Travel and Expense:

  • Manage the Concur Expense and Travel system, including the American Express Global Business Travel program.
  • Manage/administrator for the corporate credit card program (new users, credit limits, etc.).
  • Provide guidance and respond to employee inquiries on expense reimbursement and travel related inquiries.
  • Oversee/review employee expense reimbursements. Audit expense reports to ensure the company policy is being followed (as needed) and expense reports for proper authorization within Company's limits of authority.
  • Expense reports and corporate credit card reconciliations.
  • Provide guidance to the Company on expense report policies and procedures.

Other Duties:

  • Active role in ERP LX and other systems implementations and process improvements through automation to replace manual processes.
  • Support the accounting team with regard to the annual financial statement audit (interim audit and year-end audit).
  • Serve as representative on company projects/meetings to provide business requirements for initiatives impacting Accounts Payable operations. Build solid relationships across all units at various accounting levels.
  • Filings of Form 1099s and Sales and Use Tax.

 

Qualifications

  • Must have an undergraduate or graduate degree in Business Administration, Accounting, Finance or a related field.
  • Must have seven (7) to ten (10) years of experience in Accounts Payable roles, knowledge of Accounting principles.
  • Must have at least three (3) years of experience managing staff.
  • Requires strong communication, customer service, organizational skills and attention to detail.
  • Success working independently and as part of a team.
  • Strong skills in MS Office (Excel, Word), including use of advanced Excel functions. 
  • Experience working with a large ERP System such as PeopleSoft, SAP, Oracle and/or JDE (experience with A/P workflow automation a plus)
  • Concur solution expertise (required). 
  • Works with a sense of urgency and possesses self-confidence to be assertive when taking a position, not afraid to make decisions.
  • Ability to sit or stand for extended periods of time. 
  • Intermittent walking to gain access to work areas.
  • Finger dexterity sufficient to use a computer and to complete paperwork activities.
  • Vision sufficient to use a computer, to read written materials and to complete paperwork activities.
  • Hearing sufficient to communicate with individuals by telephone and in person.

Dendreon is an EEO/AA employer M/F/D/V.

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