Human Resources Coordinator

US-CA-Seal Beach
Job ID
2017-1086
Category
Human Resources

Overview

The Human Resources Coordinator is responsible for providing administrative support within the Human Resources Department, including record keeping, file maintenance and HRIS entry, to ensure the effective and timely management of all HR related functions and records at all business locations.

Responsibilities

  • Assist with recruitment and interview process
  • Assist with new hire processing in a timely and professional manner
  • Execute special projects, as directed, meeting pre-determined goals for quality and completion
  • Maintain accessible, accurate and up-to-date employee records, both computer and file-based
  • Provide prompt, courteous and professional responses to requests for personnel related issues
  • Create and distribute routine human resources communications, postings of current events, and mail distribution
  • Triage employee email sent to the human resources department
  • Routinely run various ad-hoc reports and documents to provide current employee information to the human resources department
  • Maintain organizational charts
  • Assist in maintaining accurate records of trainings and other records as instructed. 
  • Assist in entering employee information on change of status forms and in applicable HRIS systems
  • Assist in planning, preparing and executing employee related events
  • Assist in processing of terminations
  • Assist with facilitation of the annual open enrollment process and other annualized benefit programs, including administration of rewards and recognition program
  • Assist with the facilitation of the performance review process
  • Participation in human resources audits, along with development and implementation of policy/procedures
  • Continually strive to improve the efficiency of human resources related systems and procedures. 
  • Maintain a comprehensive knowledge of all federal and state regulations and laws which apply to the functions of this position. 
  • To perform other tasks, including cross-training, as directed. 

Qualifications

  • AA or Bachelor’s degree in human resources or related discipline is preferred.

  • Must have a minimum of two years’ experience in administrative position, preferably in human resources.

  • Experience in all aspects of Microsoft Office including Word, Excel and PowerPoint.

  • Knowledge of all basic office procedures and familiarity with all relevant office machines.

  • Demonstrated ability to maintain high levels of confidentiality.

  • Demonstrated ability to work with a high degree of attention to details.

  • Demonstrated success working within an office environment addressing a variety of internal customer requirements and requests.

  • Demonstrated ability to establish positive rapport and build collegial relationships within various departments of the organization to maximize the efficient flow of information and focus on customer-service.

  • Demonstrate strong communication skills (oral and written) with the ability to communicate effectively.

  • Proven ability to manage priorities in a fast paced, entrepreneurial environment.

  • Ability to multi-task, set priorities and ensure deadlines are met.

  • Demonstrated proficiency in utilization of automated equipment and systems standard to a general office environment.

  • Strong computer software and data input skills, with high speed and accuracy

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